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Five solutions. One trusted partner.

From digitization to digital archiving — KALARCHIVE covers your organization's entire document lifecycle.

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OUR APPROACH

One partner. Zero friction.

KALARCHIVE simplifies document management by offering digitization, indexing & DMS, digital archiving and certified destruction under one roof. Each service is designed to integrate with your existing processes, meet your legal obligations and protect the confidentiality of your data.

Guaranteed Security

Integrated legal compliance and rigorous adherence to ISO 27001, PIPEDA, LAIPVP, PHIPA, Law 25, Protected B, NAID AAA and CAN/CGSB-72.34 — your documents are in rigorously expert hands.

Local Expertise

Based in Hawkesbury, we serve Prescott-Russell County and surrounding areas. Bilingualism is our standard.

Complete Lifecycle

One partner to digitize, index, archive and destroy your documents — no hand-off of responsibility between vendors.

OUR FIVE SOLUTIONS

Choose your solution. Or all five.

Digitization

Complete intake and conversion of your existing paper documents into high-definition digital files using optical character recognition (OCR). Each batch is quality-controlled, indexed and delivered in your preferred format.

  • High-resolution scanning (300–600 DPI)
  • Optical character recognition (OCR)
  • Automatic indexing and intelligent classification
  • 100% quality control on all batches
  • Delivery in your preferred DMS format
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Intelligent Indexing & DMS

Centralization, classification and structuring of your files in a tailored Document Management System (DMS). Your documents become searchable, shareable and traceable in seconds, from any device.

  • Custom document architecture and taxonomy
  • DMS, SharePoint and M365 integration
  • Instant full-text search
  • Version management and auditability
  • Team training and ongoing support
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Sustainable Digital Archiving

Go paperless without compromising security or compliance. KALARCHIVE structures, digitizes and protects your documents according to the highest standards in force in Canada.

  • Digitization and indexing of your physical documents
  • Intelligent classification and custom document architecture
  • Secure access to your files, anytime and from anywhere
  • Storage exclusively in Canada — your data never crosses the US border
  • Compliance with Canadian privacy laws
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Integrated Legal Compliance

Document audit, regulatory monitoring and rigorous application of retention schedules on your servers. Navigate Ontario, Quebec and federal legal requirements with confidence.

  • Document compliance audit
  • Customized retention schedules
  • PIPEDA, LAIPVP, Law 25 and PHIPA support
  • Regulatory monitoring and annual updates
  • Staff training on best practices
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Certified Destruction

Secure and eco-responsible shredding of your original physical documents, once validated in digital format. Every job is documented with an official destruction certificate.

  • Secure and eco-responsible destruction
  • Official destruction certificate per job
  • Available on request after digital validation
  • Compliance with applicable standards
  • Complete destruction report and chain of custody
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OUR DIFFERENCE

One process. Zero uncertainty.

Every mandate follows a rigorous protocol validated with you at each step.

1

Assessment

Free analysis of your needs, on-site or remote.

2

Planning

Personalized quote and schedule approved before any start.

3

Secure Collection & Transport

Confidential intake and rigorous transport of your documents from your offices to our facility.

4

Tailored Processing

Digitization, indexing and digital archiving of your documents per the agreed compliance protocol.

5

Follow-up & Certification

Full report, compliance certificate and secure client portal access.

FREQUENTLY ASKED QUESTIONS

Everything you need to know.

What are your turnaround times for digitization and archiving?
For digitization, allow 3 to 10 business days depending on volume. For digital archiving, your files are structured and accessible within 5 business days. A rush service is available for urgent needs.
Can document destruction be performed directly at our premises?
Yes. Our on-site destruction service deploys a mobile unit directly to your offices. Your team can witness the destruction, ensuring an unbroken chain of custody. This service is available for Prescott-Russell County and surrounding area.
How do you guarantee the confidentiality of our documents?
Every document is handled under strict confidentiality agreement. Our facility is secured with biometric access, 24/7 video surveillance and intrusion alarm. All employees sign non-disclosure agreements and undergo criminal background checks. Our protocols meet Protected B federal government requirements.
Is your digitization solution compatible with our existing DMS?
Yes, we integrate our deliverables with all major systems: SharePoint, M365, Laserfiche, DocuWare, OpenText and most CMIS-based solutions. If your DMS is not listed, contact us — we have most likely already completed this integration.
Is the initial consultation and quote truly free and non-binding?
Absolutely. The initial consultation (on-site or video call) and detailed quote are entirely free and non-binding. Our team analyzes your needs, presents a tailored solution with a fixed price — no hidden fees. You then decide freely.

Ready to secure your archives?

Free consultation · Guaranteed 24h response · Bilingual FR/EN team

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